As workplaces continue to evolve, so do the ways in which we share ideas, solve problems and discuss plans in meetings. The advent of virtual meetings is a wonderful perk of a more dynamic workplace that isn’t confined to a conference room in an office. In fact, it’s the total opposite and it’s been met with open arms from everyone – including management and CEOs.
Gone are the days of driving far distances to commute to work or flying cross-country for a summit. Farewell to wasted time spent gathering team members for a last-minute huddle, and goodbye to long drawn out meetings that go way over time (it’s actually proven that virtual meetings tend to stay on track more so than physically gathering around a table!).
If you want your business to grow efficiently, a focus on virtual meetings is one tool available right at your fingertips. For example, attracting talented management requires hiring outside the office vicinity rather than only scouting closeby locations. Broadening your reach improves your talent pool which is why group communication that include virtual meetings are good for business and perfect for upper management. Flexibility and more accessible avenues of communication between members (and even the rest of the team) are just a few of the added benefits.
As wonderful as this all sounds, however, the success of encouraging virtual meetings amongst the busiest, most sought-after people in the office depends on a few things. As long you apply a little forethought and put a few practices into motion, with the right tools, everyone on your executive team can feel like a united front and get things done with their own respective teams.
LEVERAGE THE APPROPRIATE VIRTUAL MEETING TECHNOLOGY THAT KEEPS EXECS IN OTHER LOCATIONS FEELING CONNECTED
Whether in a different time zone or not, providing everyone with the technology needed to turn their table in a coffee shop or spare room into a pop-up office to conduct a proper virtual meeting, is key. Giving the team the tools that make them feel like they’re across the street rather than in a different city makes everyone feel like they are on the same page. Virtual meeting technology that comes with video conferencing, screen sharing and instant messaging work extremely well to bridge the gap.
ENSURE ALL MANAGERS ARE EQUIPPED WITH WHAT THEY NEED TO BE SET UP FOR SUCCESS
Line managers have their direct reports they need to keep in contact with. It’s this working relationship that’s a strong one and where video meetings present the opportunity to forge an even stronger bond. Leadership strategies still come into play at a distance while managing remote workers like sharing personal stories over a social channel; sending weekly emails debriefing internal news and encouraging recognition; delegating and empowering responsibility; routine face-to-face one-on-ones, and more, all of which can be done via a video meeting.
KEEP YOUR OFFICE CENTRALIZED
Granting everyone accessibility to content, tools and specific documents in a centralized location allows for seamless data sharing and material pulling. While you’re in a virtual meeting and an employee needs to view payment history; make a change to the schedule; or brainstorm an idea in real time – whatever the matter, you can make amendments together almost like you were sitting in front of one another at table in the same office instead of across an ocean.
WHEN POSSIBLE, GET EVERYONE IN THE SAME ROOM
We’ve come very far in terms of communication technology that businesses can rely on to be able to keep up with demands, ensure speedy responses and be productive from so many corners of the world. Meeting, collaborating and connecting virtually, however, becomes even more gratifying when you convene in person. If resources and time permits, gathering everyone on your upper management team to come together for an event that includes team building, community service, collaboration, and fun ensures a tight-knit but evergrowing net of dedicated and passionate managers.
CALLBRIDGE IS THE ENTERPRISE-LEVEL VIRTUAL MEETING COLLABORATION TOOL THAT IGNITES MANAGERIAL COMMUNICATION.
With features likes video conferencing and screen sharing, you can be there and do that with the click of a button. Crisp audio, high definition video and the ability to use one shared platform to manage all of your conference rooms, participants, schedules and data, makes for a pretty standup virtual meeting experience. Need to see it to believe it? Get started here and enjoy 30 days of complimentary Callbridge service.