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Trends In Work: Doing Business Across Time Zones with International Conference Calling

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How Time Zone Scheduling Facilitates Better International Conference Calling

Time zonesThe ability to hold an international conference call has made many things a lot easier, but it has also introduced problems of its own. Most notably, international conference calling isn’t always as easy as sending out a few meeting invitations, especially since midnight to one participant might be midday to another. Arranging international conference calls is confusing under the best of circumstances, especially to people that can only accept your call during their 9 to 5 job.

How do you remember who is behind you, and who is in front of you? Is it daylight savings time, and does that even change anything? In order to get a handle on the different time zones and find a meeting time that actually works for all of your participants, Callbridge gives you an extremely useful Timezone Scheduler alongside its array of other features.

How To Schedule A Conference Call For Different Time Zones

international viewBefore you use Callbridge’s Timezone Scheduler to schedule a meeting, first check to see that the time zone on your account is accurate. To change the time zone under your account, first log into your Callbridge account. From your account dashboard, click on Settings at the top of your screen. Select Time Zone from the menu on the left. It is automatically set based on your computer or phone’s settings, but can be changed if it is wrong.

To access the Timezone Scheduler, schedule a meeting and click on the Timezones button at the bottom of the scheduler. Clicking on the plus sign at the centre of this page will allow you to add multiple time zones in addition to your own. As you add a new time zone, each will be displayed side-by-side for quick comparison. You now have a visual way of seeing what your local meeting time looks like in your participants’ time zones. This can help you avoid setting meetings during times when meeting participants are sleeping or commuting.

What Else Can You Do to Make International Conference Calling Easier?

Happy MeetingAlthough the Timezone Scheduler can go a long way towards making international conference calling easier for you, there are still some other things you can try:

  • Create a Doodle poll to find the best meeting times for your participants.
    If there is no ideal time for everyone to meet, switch up the inconvenience of your participants week to week so that one person isn’t shouldering all of the burden.
  • Use the Set Working Hours feature in Google Calendar to remind your colleagues overseas of your working hours.
  • Try to avoid mealtimes, commuting times, and late nights. You can also ask meeting participants what times don’t work for them. It’s a considerate thing to do and can help build relationships.
  • Ask yourself if are there any people that could receive a recording of the meeting instead of attending. With Callbridge’s video recording feature this is a convenient way to keep people in the loop without requiring them to join a meeting outside their regular hours.

If you’re ready to have the simplest and most productive international conference calling session of your life, or just increase your online meeting capabilities, consider trying Callbridge free for 30 days. Your international meeting participants will thank you!

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Jason Martin

Jason Martin is a Canadian entrepreneur from Manitoba who has lived in Toronto since 1997. He abandoned graduate studies in Anthropology of Religion to study and work in technology.

In 1998, Jason co-founded the Managed Services firm Navantis, one of the world’s first Gold Certified Microsoft Partners. Navantis became the most award-winning and respected technology firms in Canada, with offices in Toronto, Calgary, Houston and Sri Lanka. Jason was nominated for Ernst & Young’s Entrepreneur of the Year in 2003 and was named in the Globe and Mail as one of Canada’s Top Forty Under Forty in 2004. Jason operated Navantis until 2013. Navantis was acquired by Colorado-based Datavail in 2017.

In addition to operating businesses, Jason has been an active angel investor and has helped numerous firms go from private to public, including Graphene 3D Labs (which he chaired), THC Biomed, and Biome Inc. He has also aided the private acquisition of several portfolio firms, including Vizibility Inc. (to Allstate Legal) and Trade-Settlement Inc. (to Virtus LLC).

In 2012, Jason left day-to-day operation of Navantis to manage iotum, an earlier angel investment. Through its rapid organic and inorganic growth, iotum was twice named to Inc Magazine’s prestigious Inc 5000 list of fastest growing companies.

Jason has been an instructor and active mentor at the University of Toronto, Rotman School of Management and Queen’s University Business. He was chair of YPO Toronto 2015-2016.

With a life-long interest in the arts, Jason has volunteered as a director of the Art Museum at the University of Toronto (2008-2013) and the Canadian Stage (2010-2013).

Jason and his wife have two adolescent children. His interests are literature, history and the arts. He is functionally bilingual with facility in French and English. He lives with his family near Ernest Hemingway’s former home in Toronto.

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